HR Assistant & Office Manager (Junior)

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Why Kenes:

With over 60 years of expertise, Kenes Group is a global leader in creating and managing international conferences. As a Professional Conference Organizer (PCO), Association Management Company (AMC), and Continuing Education Provider (CPD/CME), we specialize in delivering world-class medical and scientific events that connect professionals, inspire collaboration, and drive progress.

Our 250 team members work across the globe, combining creativity with precision to design experiences that matter. At Kenes, we value teamwork, personal growth, and work-life balance — building an environment where people can thrive both professionally and personally.

Job Summary:

We are looking for a Junior HR Assistant & Office Manager to join our team in Madrid. This is a great opportunity for someone at the beginning of their HR career who wants to gain hands‑on experience in a global environment and be involved in both Human Resources and office operations.

The ideal candidate is a positive, organized, and proactive person who enjoys working with people, is eager to learn, and is excited to contribute to creating a great employee experience.

Human Resources & Recruitment

• Support daily HR operations, employee documentation and HR processes.
• Assist with onboarding activities and employee experience initiatives.
• Maintain personnel files and support HR compliance processes.
• Become part of our global recruitment team and support recruitment activities.
• Contribute ideas to improve HR processes and employee experience.

Office Management

• Ensure the office is organized, welcoming, and well‑maintained.
• Coordinate office facilities, suppliers, and workplace resources.
• Support office events, employee activities, and team‑building initiatives.
• Assist with travel and logistical arrangements when needed.
• Support visits from colleagues and managers from other Kenes locations.

Requirements & Experience:

• Excellent written and spoken English.
• Strong interest in developing a career in Human Resources.
• Positive, friendly, and approachable personality.
• Highly organized with strong attention to detail.
• Proactive attitude and ability to take initiative.
• Ability to work independently while being a strong team player.
• Comfortable working in an international and multicultural environment.
• Strong communication and interpersonal skills.

What we offer – Madrid

• Real opportunities for professional development in a leading international company.
• Hands‑on experience in global HR and recruitment processes.
• Friendly team culture that promotes learning, collaboration, and continuous development.
• Hybrid model & flexible working hours.
• Extra remote working days / weeks.
• Easy access by public transport (really close by a metro stop).
• Regular team events.
• Refer a friend program.