Pursuit and Bids Manager

Shape a future with purpose at Arup in Spain

Lead the Bidding Team at Arup Madrid

Arup’s purpose, shared values, and collaborative approach have set us apart for over 75 years, guiding how we shape a better world.

We have been present in Spain since 1993 and we have a team of more than 300 engineers, consultants, and qualified technical personnel. We work for clients from the public and private sectors, providing creative and sustainable solutions based on the efficient use of resources.

In an increasingly competitive marketplace, our Marketing, Communications, and Business

Development (MCBD) team enables Arup to build and protect our reputation, deepen client

relationships, win quality work, and attract top talent. This role will be key in achieving our

strategic market and client ambitions. We are seeking to appoint a Pursuits and Bids manager (Spain) to join our MCBD function.

The Opportunity

This is your chance to lead a bidding team that provides professional support for Arup’s work winning activities in the development and management of pursuits and bids.

The manager will be responsible for coordinating and inputting to pursuits, developing bids with proposal teams, and supporting other client-specific BD related activities. The work requires a strong understanding of the Arup value proposition and our services, the industry and markets in which we work, and the clients and collaborators we work with and our people delivering the work.

As a Pursuit and Bidding Manager at Arup, you will:

• Be the primary point of contact and oversee the pursuit and bid support needs of the Spain Group.
• Have a proactive management of tender processes of varying scale and complexity, including bid scheduling, compliance, and document production, having full accountability for bid coordination to achieve sophisticated, consistent and highly focused bids and offers.
• Guide proposal development, liaising with technical teams, schedulers, project managers and other contributors for timely receipt of information required to meet internal and external (client) deadlines and priorities.
• Coordinate with other MCBD members writers, editors, graphic designers, client managers, etc. to strengthen Arup’s winning strategy in our offer.
• Attend relevant business development and go/no go meetings and accurately capture current pipeline priorities.
• Contribute to the development of improvements to bidding process and success rates, as a key member of the Europe Region Bidding network.
• Work with the bidding network to take a regional resourcing approach to priority bids ensuring alignment of resources to priority clients, pursuits and bids.

Market and Client focus

• Have a strong understanding of the local industry, markets, clients and competitors to provide informed bid support.
• Support and facilitate win strategy development – guide the identification of win themes, support and facilitate applicable review processes (such as “colour team” conversations)
• Support client-facing activities including coordinating and providing input to presentations and interview preparation.
• Champion the use of a structured approach to seeking and acting on bid win/loss feedback.
• Report and share feedback and insights on pursuit and bidding effectiveness within the broader MCBD team.
• Work closely with the Business Development leader to enable strong alignment of activities marketing and communications activities to support new business pipeline, strategic pursuits and bids in the local market.

CRM and Systems

• Support accurate and appropriate CRM use including data integrity throughout the bid lifecycle.
• Contribute to bid and other collateral, proposal master file templates and similar resources.
• Liaise with collateral/knowledge team to develop, update, and maintain marketing system materials on SharePoint / essentials pages including bid collateral, proposal master files templates and other government forms, to support bidding best practice and efficiency.
• Promote use of best practice tools, templates and resources to support effective pursuits and bidding to enhance effectiveness across the wider business.

Team management

• Supervise team members of the team supporting best practice and continuous improvement
• People leadership of designated direct reports where they exist.
• Review work products and guide the development of others providing advice, training, direction and feedback.
• Input to decisions on bidding and BD hires and future capability requirements in collaboration with Business Development leader.

Does this role inspire you?

We are looking for someone proactive and dynamic to join the team. Ideally, you’ll bring:

• A Bachelor's degree in a relevant field, such as Marketing, Communications, or similar. Technical qualifications are also welcome.
• Certification with APMP desirable.
• 7+ years’ experience working in pursuits and bids in the AEC industry or similar.
• Demonstrated experience in managing high-performing pursuit teams, spanning multiple markets, locations and specialisms.
• Experience of prepositioning and bidding lifecycle and bid delivery at a geography / region scale.
• Demonstrated experience in building trusted, influential relationships with senior internal and external stakeholders.
• Knowledge of current AEC bidding trends and procurement methods.
• Fluent level of English and Spanish skills.
• Proficiency in marketing and communications related technologies.

Conditions

Immediate incorporation

At Arup, we offer a rewarding career with a global company committed to a better future. Our unique trust ownership structure allows us to prioritize meaningful work and invest in our people. We also offer a unique profit share program, allowing our members to share in the results of our collective efforts.

Benefits that work for you:

• Professional Growth & Development: Benefit from continuous learning opportunities, training programs, and mentorship to enhance your skills and advance your career at Arup.
• Global Opportunities: Collaborate with colleagues worldwide and explore potential short-term or long-term assignments at other Arup offices and project locations.
• Financial Well-being & Ownership: Receive a competitive salary and benefits package and share in Arup's success through our global profit-sharing programme.
• Work-Life Balance: We offer a hybrid working model and flexible working arrangements to support work-life balance.
• Well-being and Culture: Access to a range of well-being programs, including sports subsidies, social activities, and initiatives promoting a healthy work-life balance. We foster a diverse and inclusive culture where everyone feels welcome, respected, and valued.
• Arup is recognized as one of the best companies to work for in Spain in 2024 by Actualidad Económica and Forbes magazine, thanks to our flexibility policies. We also adhere to the Code of Principles of Generational Diversity, committing to equal opportunities regardless of age.
• At Arup, you belong to an extraordinary collective where individuality is encouraged. Our strength comes from how we respect, share, and connect our diverse experiences, perspectives, and ideas. You’ll have the opportunity to do socially useful work that has meaning—to Arup, to your career, and to the clients and communities we serve.
• We are proud to be an equal opportunity employer and are committed to building a workplace that reflects the rich diversity of the world around us. We actively promote a culture of inclusion where everyone feels welcome, respected, and valued.
• We welcome applications from talented individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, disability, ethnicity, religion, sexual orientation, or any other protected characteristic. We are committed to making our recruitment process and workplaces accessible. If you need any assistance or adjustments, please contact Ver el correo electrónico en click.appcast.io. We’re here to support you.

Do you want to join us in shaping a better world?