Business Support Specialist - Surgery

About Surgery

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments. We deliver surgical technologies and solutions to surgeons and healthcare professionals worldwide, helping treat obesity, cardiovascular disease, and cancer.

Position Summary

The Business Support Admin for Surgery Spain provides high‑quality administrative and operational support to the commercial organization. The role ensures smooth day‑to‑day execution across sales, marketing, strategic accounts, finance, customer service, and leadership activities, coordinating business processes, maintaining documentation and trackers, supporting meetings and events, and following up on key actions.

Key Responsibilities

• Provide day‑to‑day administrative and operational support to the Surgery Spain business team, coordinating priorities, documentation, calendars, meetings, and follow‑up actions.
• Support preparation, consolidation, and maintenance of presentations, reports, trackers, meeting materials, and other business documents for internal and external activities.
• Coordinate meetings, business reviews, team events, and internal routines, including agenda support, logistics, documentation, minutes, and action tracking.
• Partner cross‑functionally with Sales, Marketing, Strategic Accounts, Finance, Customer Service, Compliance, and other stakeholders to support coordination of business processes and timely execution of priorities.
• Maintain accurate records, shared folders, trackers, purchase or vendor‑related documentation, and other administrative files to support continuity, transparency, and compliance.
• Follow up on deadlines, approvals, budget‑related administration, and outstanding requests to ensure key activities move forward on time.
• Prepare and update routine reports, dashboards, and status summaries that provide visibility on actions, issues, and progress across the organization.
• Identify administrative inefficiencies, process gaps, or coordination issues and propose practical improvements that strengthen effectiveness and execution quality.
• Contribute to a well‑organized, responsive, and collaborative team environment by ensuring reliable support, clear communication, and disciplined follow‑through on commitments.

Preferred Qualifications

• Relevant experience in administration, business support, sales support, office coordination, commercial operations, or similar roles, preferably within MedTech, healthcare, pharmaceuticals, or another regulated environment.
• Strong organizational and administrative skills, ability to manage multiple priorities, maintain accurate documentation, and work effectively with deadlines and changing business needs.
• Demonstrated ability to coordinate across teams, communicate clearly, handle confidential information appropriately, and deliver high‑quality support with professionalism and attention to detail.
• Proficiency with Microsoft Office tools (Excel, PowerPoint, Outlook, Word), shared trackers, collaboration platforms, and business systems for routine administrative activities.
• Fluency in Spanish and good working knowledge of English with a service‑oriented mindset, strong follow‑up discipline, and ability to support a dynamic commercial team.

Benefits

• Annual bonus with target (% of pay) based on performance, and possible sales commissions.
• Paid vacation days.
• Parental leave for a minimum of 12 weeks.
• Bereavement leave, caregiver leave, volunteer leave, and well‑being reimbursement.
• Programs for financial, physical, and mental health.
• Service‑anniversary and recognition awards.
• Insurance plans subject to location and plan terms.
• Salary range: €28,700.00 – €46,805.00.

EEO Statement

Johnson & Johnson is committed to diversity and inclusion, respecting the dignity of all employees. The company is an equal‑opportunity employer.