HR Specialist

Summary

The HR Specialist is responsible for supporting the day to day delivery of core HR operations, including payroll coordination, personnel administration, and time and attendance processes. This role ensures accurate and timely execution of HR administrative and labor processes while maintaining compliance with applicable employment regulations and internal standards. The HR Specialist plays a key role in ensuring process quality, regulatory adherence, and a consistent employee experience.

Essential Duties and Responsibilities

Payroll and labor administration

• Full payroll cycle management: incidents, variables, sick leave, back pay, and validation.
• Personal income tax (IRPF) management: monthly updates and submission of forms 111, 190, 216, and 296.
• Social security management: RNT, RLC, CRA, and SILTRA.
• Social Security management (RED, CASIA): hires, terminations, changes, maternity, debt.
• Management of court garnishments, union fees, and payment letters.
• Cost calculation, generation, and validation of accounting entries.
• Calculation of pension plans and application in payroll.
  Management of FIE and FDI files.
• Coordination of closing processes with Finance.
• Management of settlements, advances, and employee queries.
• Support in audits, non-financial reporting (EINF), and annual accounts.

Time tracking

• System management (TempoNet / Etempo).
• Validation of time entries and incidents.
• Absenteeism control, leaves, and sick leave.
• Monthly validation of hours and variables.
• Export of data to payroll.
• Preparation of reports on absenteeism, overtime, and leaves.
• Support to managers and employees.

HR Administration

• Support in recruitment: scheduling and coordination.
• Employee documentation management.
• Training registration and tracking.
• Support in onboarding.
• Preparation of reporting (INE, template...).
• Filing and other administrative tasks of the department.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Work Experience

• Degree in Law, Labor Relations, or similar.
• Minimum 3 years of experience in a similar environment.
• Strong knowledge of Spanish labor law.
• Experience in payroll and Social Security (SILTRA, RED, CASIA).
• Experience with Contrat@.

Technical Skills/Physical Requirements

• Advanced Excel.
• English is an asset.
• Experience in Grupo Castilla payroll or SaAs software is an asset
• Attention to detail and rigor.
• Confidentiality.
• Proactivity.
• Teamwork.