Trainee in Fund Operations

About the role:

As an Trainee in Fund Operations, you play a vital support role in the daily operations of our Product Delivery team. You assist with a variety of tasks, such as updating shareholder registers, processing investor transactions, and supporting the team with client requests. You work closely with experienced colleagues, gaining hands‑on experience and learning the fundamentals of fund administration, regulatory compliance, and investor services.

This position is based in Spain and reports directly to the Manager in Transfer Agency.

Key Responsibilities:

• Ensure the closing acceptance signed minutes and resolutions are stored in the fundcraft platform, sourcing them directly if not available from the Cosec team.
• Verify that distribution approval signed minutes and resolutions are stored in the fundcraft platform, obtaining them from the Cosec team or AIFM if necessary.
• Support the team in updating shareholder registers on the platform, ensuring accuracy and consistency under supervision.
• Help collect and organise investor documents, including KYC information and subscription agreements, escalating discrepancies to senior team members.
• Assist in recording investor transactions (subscriptions, redemptions, transfers, switches) into the platform and ensure proper documentation for audit trails.
• Work with senior colleagues to reconcile transaction data and identify any discrepancies, contributing to accurate reporting and fund operations.
• Observe and support compliance-related tasks, such as checking for blocked investors or reviewing AML/KYC requirements, while gaining foundational knowledge of regulatory standards.
  

Qualifications & Experience:

• Currently pursuing a Bachelor’s or Master’s degree in Business Administration, Finance, Law, Economics, or a related field.
• No prior work experience required, but any academic projects, part‑time jobs, or internships related to finance, fund operations, or data processing are a plus.
• Curiosity for digital platforms and process optimization.
• Fluency in English is required; Spanish or Catalan are a plus.

Skills & Behaviours:

• Ensure accuracy in all tasks, carefully managing data and documentation.
• Actively seek new knowledge and skills to build a strong foundation in transfer agency operations.
• Work effectively with colleagues, contributing to a positive and cooperative team environment.
• Adjust quickly to changing tasks and new challenges, demonstrating flexibility in a fast‑paced environment.

Why Join Us:

• Join a culture that celebrates creativity and welcomes innovative, disruptive ideas, empowering you to make a real impact.
• Immerse yourself in a fast‑paced, diverse workplace where you'll have the chance to collaborate and learn from specialists across various fields, fostering personal and professional growth.
• Embrace automation and seamless tech integration in your workflows, while our platform boosts operations through tech leverage, ensuring you stay ahead of the curve and updated with new technologies.
• Enjoy an attractive compensation package that recognizes your contributions and dedication to our shared success, rewarding you fairly for your hard work.
• Work in a comfortable, ergonomic environment within our spacious, modern offices located conveniently in the heart of Girona, just minutes away from the train station where you can enjoy daily fresh fruit and coffee!
• Monthly afterworks organised by the company to unwind and strengthen team connections.
• Enjoy flexible entry hours that help you balance your personal life with your work commitments.