Accounts Assistant

RecruitGibraltar are currently recruiting for an Accounts Assistant to join a household name in the local marketplace with an excellent reputation in its field of expertise. They are a forward-thinking company and seek employees who have the same drive and motivation in their chosen career.

You must live in the Gibraltar or Southern Spain area for this mainly office-based role with office hours at 9am to 5.30pm, WFH one day a week following probation.

What will you do as an Accounts Assistant?

• Proactively manage and complete assigned tasks in line with weekly and monthly finance timetables.
• Take full ownership of the finance/accounts mailbox, ensuring all queries are responded to promptly and professionally, and that documentation is appropriately filed, escalated, or actioned—particularly during peak periods at the start of each month.
• Accurately process supplier invoices, bills, and expenses in Xero, including the correct treatment of prepayments in line with accrual accounting principles.
• Act as the primary point of contact for group managers and staff on supplier invoices, payment status, and finance-related queries, ensuring timely resolution.
• Perform weekly bank reconciliations for all group companies using Xero.
• Maintain and manage the aged accounts payable ledger, including monitoring overdue balances and ensuring timely resolution and reconciliation.
• Prepare and process supplier payment runs, ensuring appropriate approvals are obtained and payments are accurately uploaded to the banking platform.
• Process fortnightly payroll for two group companies, ensuring all associated HR and ETB documentation is accurately maintained within Easypay.
• Manage monthly payments to self-employed fitness instructors.
• Monitor rental income, ensuring accurate recording and timely follow-up on outstanding amounts.
• Prepare and process outgoing payments, including consultancy fees and recurring rent payments, and ensure timely issuance of the Sunborn rent invoice each month.
• Maintain supporting documentation for recurring expenses such as rent and utilities.
• Assist with the financial setup of new group companies, including supplier onboarding, bank setup, and system configuration in line with existing processes.

What do you know that makes you a great Accounts Assistant?

• Previous experience in a similar accounts payable role is essential
• Part qualified AAT.
• Attention to detail.
• Excellent organisational skills.
• Able to Work under their own initiative and within a team.
• Intermediate knowledge of MS Office suite - Excel and Outlook essential.

Salary £25k - £30k based on experience with benefits package.