Operations Coordinator (W/M)

Hybrid / Full Time / Permanent

At Novocure, every role contributes to extending the lives of people living with cancer. As our new Operations Coordinator, you'll play a key part in this mission.

WHAT YOU'LL DO

The role covers two complementary areas of responsibility: office administration and commercial and medical operations. The balance between these areas may evolve depending on business priorities, operational needs and activity levels.

Office administration

• Act as the central point of contact for day-to-day affiliate operational matters, coordinating with internal functions and external service providers, including IT, building reception and office vendors.
• Coordinate the local onboarding of new employees and their operational set-up, including IT equipment, mobile devices, SIM cards and company car provision or replacement in collaboration with the relevant teams.
• Manage the affiliate's official communication channels, including the general telephone line and email inboxes, ensuring that inquiries are handled professionally and directed to the appropriate owner.
• Oversee office services and supplies, including stock management, postage, courier services and shipments, ensuring timely and reliable support for the affiliate.
• Coordinate internal meetings and office-based activities, including calendar management, meeting rooms, catering, transportation and other required logistics.
• Provide administrative and logistical support to the General Manager and the broader team, including travel arrangements, hotel bookings, reservations and event-related coordination.
• Support financial administration by processing invoices and expenses and maintaining accurate budget tracking in accordance with internal procedures.
• Maintain and organize affiliate records and documentation, ensuring appropriate accessibility, confidentiality and compliance with applicable requirements.
• Coordinate occupational risk prevention activities, including employee medical appointments, required documentation and annual reassessments.

Commercial and medical operations

• Coordinate the end-to-end approval process for medical and commercial activities, ensuring timely submission, follow-up and alignment with internal requirements.
• Plan and execute logistics for internal and external meetings, events, and national and international congresses, including venues, materials, suppliers, travel arrangements and on-site support when required.
• Coordinate sponsorship activities from initiation to completion, including communication with organizers, contract administration, vendor coordination, invoicing and logistics.
• Liaise with Legal, Compliance, Medical and other relevant internal teams to facilitate the review and validation of contracts and activities in line with Novocure standards.
• Coordinate external vendors and operational partners, monitoring timelines, deliverables and service quality for events and related activities.
• Monitor budgets, purchase-related documentation and invoices for congresses, meetings and events in collaboration with the relevant departments.
• Maintain complete and well-organized records for medical and commercial activities, ensuring appropriate archiving, confidentiality and audit readiness.
• Complete the administrative closure of medical and commercial activities, confirming that all required approvals and supporting documentation are in place.

ABOUT YOU

Qualifications

• Proven experience in administrative and coordination roles
• Strong organizational skills with attention to detail
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office suite and office management software
• Knowledge of healthcare industry regulations and compliance standards preferred
• Fluent in Spanish and in English, spoken and written
• Bachelor's degree in business administration, Healthcare Management, or relevant field is highly valued

Knowledge

• Strong collaboration skills
• Committed to organized and concise communication
• Must work confidently, proactively and assertively with a high level of independence
• Good judgement, ability to adapt and change in a shifting environment

NOVOFLEX

We offer a flexible, trust-based hybrid working model for most of our office-based roles. Employees are asked to be in the office three days per week, with the flexibility to choose which days' work best for them.

ABOUT NOVOCURE

Novocure is a company with a powerful mission, to extend the lives of people living with some of the most aggressive forms of cancer. Here your work will have a direct impact on patients and those who care about them. Join a team of passionate, collaborative people who support each other, challenge one another, and innovate together. Here, you'll connect, grow, and make a real difference. We're a company with the drive of a startup and the strength that comes with 25 years of success.

Novocure operates at a rare crossroad, where advanced medical technology converges with cutting-edge biotechnology. We are the only company to develop and commercialize Tumor Treating Fields (TTFields), a proprietary, groundbreaking therapy designed to disrupt cancer cell division. With us you will find a unique combination of laboratory research work alongside engineering development of advanced technologies. This fusion of disciplines positions us as true pioneers in oncology innovation, leading a new frontier in the treatment of aggressive cancers.

Our patient-forward values

• innovation
• focus
• drive
• courage
• trust
• empathy