Clinical Trials Unit Coordinator (Rheumatology Research...

The Rheumatology Service of the Vall d'Hebron Hospital is organised into units, within which there is the Clinical Trials Unit.

The Rheumatology Research Group is a multidisciplinary research team that collaborates in research activities through participation in clinical trials phases I, II, III and IV, and clinical research projects to improve the quality of life of patients with rheumatic diseases.

We are seeking a Coordinator for the Clinical Trials Unit of Rheumatology and Rheumatology Research Group, who will lead and manage the Unit on a day-to-day basis, acting as the main point of reference for the Study Coordinators team and ensuring the smooth, compliant running of the clinical trials portfolio.

The candidate will be responsible for leading a team of Study Coordinators, that will be gradually incorporated, organising their workload, training them and following up on their performance.

We are looking for a responsible, proactive professional with strong organisational skills, solid knowledge of clinical trials management, and the ability to manage a multidisciplinary team while supporting Investigators throughout the conduct of the trials. The successful candidate will combine hands-on clinical trial coordination with people management, taking ownership of the Unit’s performance, efficiency and continuous improvement. Other main responsibilities will include collaborating with Rheumatology physicians, and overseeing the invoicing process of clinical trials.

More information about our group:

Main responsibilities and duties:

• Coordinate the Clinical Trial’s Unit of Rheumatology / Rheumatology Research Group by:

  • Participating in Clinical Sessions of Rheumatology bi-monthly.

  • Training and supervising new Study Coordinators and Data Entries within the unit.

  • Organising and distributing the workload among the Study Coordinators team, ensuring adequate coverage and monitoring individual and team performance.

  • Acting as the main point of contact between the Study Coordinators team and the Head of Rheumatology, reporting on the Unit’s activity and needs.

  • Providing support to Principal Investigators conducting Clinical Trials.

  • Participating in all stages of CT (completion of Feasibility Questionnaires, SIV, Monitoring Visits, COV, archive) of Observational and Clinical Studies Phases I-IV accordingly to GCPs and VHIR.

  • Maintaining permanent contact with CRA for close contact of Clinical Trials.

  • Managing and control the invoicing of clinical trials, maintaining direct contact with VHIR’s Billing Department to ensure accurate and timely invoicing.

  • Ensuring the smooth day-to-day running of the Clinical Trial’s Unit, promoting its continuous improvement and growth

• Collaborate in the conferences organised by the Rheumatology Service

Education and qualifications:

Required:

• Bachelor Medical or Science degree (Biotechology, Biomedicine, Biology, Biochemistry, Pharmacy or similar).

• Additional training in Clinical Trials Administration (master, postgraduate or equivalent certified course).

• Professional fluency in Catalan, Spanish, English – written and spoken

• Computer user level (Office package).

• Good Clinical Practice ICH E6 (R3) Certificat

Desirable:

• Masters Medical or Science degree

• SAP user level

Experience and knowledge:

Required:

• At least 2 years of experience working in Clinical Trials.

• Knowledge in all processes and paperwork related to the activation and the close of a clinical trial in a site.

• Experience with SAP management

Desirable:

• Additional knowledge in Rheumatic Diseases.

• Quick responsive to time requested by Head of Rheumatology, Rheumatology Team, and sponsors/CROs.

• Pro-active attitude, ability to work independently and in a multidisciplinary team environment, analytical and critical thinking.

Labour conditions:

• Working hours : Full-time (37,5 hours per week).

• Starting date : As soon as possible.

• Gross annual salary : Remuneration will be determined by experience, skills and responsibilities and aligned with the Collective Agreement pay scale.

• Contract type : Technical and scientific activities contract linked to project activities

What can we offer?

• Incorporation into the Vall d’Hebron Research Institute (VHIR) , a public sector institution that promotes and develops biomedical research, innovation and teaching at Vall d’Hebron University Hospital (HUVH), the largest hospital in Barcelona and the largest within the Catalan Institute of Health (ICS) .

• A dynamic scientific environment of excellence , where cutting-edge biomedical projects are continuously developed.

• Continuous learning and career development pathways .

• Flexible working hours .

• 23 days of annual leave plus 9 personal days .

• Flexible remuneration programme , including meal vouchers, health insurance, transport and more.

• Corporate benefits platform , offering significant discounts on travel, culture, technology, gastronomy, sports and more.

• Healthy offering– “Feel Good, Feel VHIR” : VHIR’s wellbeing programme offers a variety of activities to help staff thrive—physically, mentally, and socially. Through four pillars—Feel Well, Feel Connected, Feel Empowered, Feel Welcomed—it fosters health, growth, and community.

• International mobility support (Welcome Services) : we aim to make your arrival in Barcelona smooth and pleasant by providing city information, guidance on required procedures, access to the International Welcome Desk, family support and assistance with finding accommodation.

Deadline to apply: 30-10-2026

How We Hire:

Pre-selection: Candidates are shortlisted based on their skills, qualifications, and relevant experience as outlined in their CVs.

Interviews: Meetings may be held with Talent Acquisition and/or the hiring manager.

Practical assessment: Depending on the role, candidates may complete a case study, technical task, presentation, or written exercise, on-site or remotely.

Checks: Education, references, and other job-related verifications may be carried out.

Job offer: The selected candidate receives a formal job offer upon successful completion of the process.

VHIR embraces Equality and Diversity. As reflected in our values we work toward ensuring inclusion and equal opportunity in recruitment, hiring, training, and management for all staff within the organisation, regardless of gender, civil status, family status, sexual orientation, gender identity and expression, religion, age, functional diversity or ethnicity.

Information on Personal Data Protection:
Data Controller: Fundació Hospital Universitari Vall d’Hebron Institut de Recerca -VHIR-. Purpose: Personnel selection. Legal Basis: Your consent. Data retention period: One year. If you are selected, as long as the employment relationship is in force and legal responsibilities may arise. Data sharing: Does not occur, except for communications necessary to fulfill the purpose and those required by law to public and private bodies. Rights: You can access, rectify, delete, object to, and limit the processing of data, as well as request data portability where applicable, by contacting Ver el correo electrónico en jobs.vhir.org . More information can be found here:
Data Protection Authority: APDCAT