Administrative Assistant with English & Spanish

Description

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 11,000 entrepreneurial, action and results‑oriented professionals in over 40 countries. We take a hands‑on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

Role Overview

We are seeking an organised and detail‑oriented Team Assistant to support the existing EA team and manage day‑to‑day administrative activities. This role will focus on key operational tasks such as processing expenses, maintaining Salesforce records, onboarding new staff, and keeping team documentation up to date.

As the role develops, there will be opportunities to take on light Executive Assistant (EA) cover and expand into broader responsibilities.

You’ll have prior demonstrable experience of working as a Team Assistant within a fast‑paced and dynamic professional services or corporate environment. The successful candidate will embrace a can‑do attitude, team spirit and more importantly is happy to roll up their sleeves and get involved.

Native Spanish skills and Professional Level of English language skills required.

Key Responsibilities

Support the EA team with administrative and coordination tasks.

Prepare and process expense reports for Managing Directors (MDs).

Complete and manage weekly timesheets for MDs.

Maintain accurate and up‑to‑date records in Salesforce and internal systems.

Assist with onboarding of new employees, ensuring all documentation and systems access are in place.

Manage general office and team administration — including filing, printing, binding, scanning, and data entry. Manage email and calendar scheduling for senior stakeholders.

Book meetings, venues, travel, and accommodation.

Improve and maintain filing, storage, and retrieval systems.

Provide holiday and absence cover for EAs as required.

Support ad hoc projects and administrative initiatives across the team.

Required Skills and Experience

Proven experience as a Team Assistant, Team Coordinator, or in a similar administrative role with an interest to developing to an EA.

Excellent verbal and written communication skills, with a professional and confident manner.

High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with Salesforce is desirable.

Strong organisational, prioritisation, and time‑management skills.

Exceptional attention to detail and ability to manage multiple tasks in a dynamic environment.

Proactive problem solver with sound judgement and initiative.

Team player with a flexible approach and willingness to support wherever needed.

Strong emotional intelligence.

Your journey at A&M

We recognise that our people are the driving force behind our success, which is why we prioritise an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top‑notch training and on‑the‑job learning opportunities, you can acquire new skills and advance your career.

We prioritise your well‑being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favourite aspects of working at A&M. The possibilities are endless for high‑performing and passionate professionals.

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