Event Communications Specialist SciY (m/f/d)

Responsibilities

• Plan and manage end-to-end event communications for trade shows, industry conferences, and sponsorships across European and global markets.
• Negotiate and manage sponsorship contracts, booth agreements, and vendor relationships for events such as Lab of the Future, Future Labs Live, and BPI Europe.
• Coordinate pre-event, on-site, and post-event communications to internal stakeholders, sales teams, and event participants.
• Align event communications with the Account‑Based Experience (ABX) strategy and account target lists.
• Manage booth logistics including graphic design briefs, digital display upgrades, and physical booth assets.
• Act as primary liaison with external event organizers, venues, and third‑party suppliers.
• Support account‑based marketing activities by providing event intelligence, attendee data, and engagement tracking.
• Ensure brand consistency and compliance across all event materials, digital assets, and external communications.
• Track event performance metrics and deliver post‑event reports covering attendance, sponsorship ROI, and stakeholder engagement.
• Guide and support travel planning and logistics for SciY representatives attending industry events.

Qualifications

• Bachelor’s degree in a relevant field; additional training or project management certification (e.g., PMP, PRINCE2) is an advantage.
• Strong technical skills: expert in MS Office; familiarity with event management platforms (e.g., Cvent, Eventbrite); experience with CRM tools such as Salesforce.
• Advanced proficiency in project management tools (e.g., Wrike, ClickUp, Asana) and digital collaboration platforms.
• Highly organized and proactive, with excellent communication and time management skills.
• Solution‑oriented mindset with the ability to work independently and collaborate effectively within a team.