PMO Lead — Freelance

At HAYS, we are partnering with a fast-growing international company operating in the sourcing and logistics of bulk raw materials for the cement and gypsum industries. Established in 2016, the organization now manages over 3 million tonnes annually and has a strong international footprint across Europe, the Middle East, Africa, and Asia .

The company operates as a lean, high-performance business , driven by a strong culture of delivery, accountability, and speed . As part of its continued expansion into new markets and geographies, it is now strengthening its project governance capabilities and is looking for an experienced PMO Lead to establish and lead this function from Madrid.

Role Overview

This is a hands-on leadership role with a clear mandate: to establish and lead Project Management Office (PMO) .

You will design and implement the frameworks, tools, and governance required to ensure consistent and disciplined project execution across a multi-geography organization.

This is not an advisory role — you will build, implement, and deliver .

Key Responsibilities

PMO Setup & Governance

• Design and implement the PMO framework, including methodologies, templates, governance cadence, and reporting standards
• Define processes for project initiation, prioritization, approval, and tracking
• Establish a portfolio-level view of all initiatives, including dependencies, risks, and resource allocation
• Create and maintain a single source of truth for all active projects

Project Oversight

• Oversee delivery of transformation projects across operations, finance, logistics, and commercial functions
• Ensure accountability of project owners regarding timelines, budgets, and outcomes
• Conduct regular project health checks and proactively escalate risks
• Provide clear executive reporting to the Deputy CEO and senior leadership
• Facilitate steering committees and cross-functional reviews
• Coordinate teams across multiple geographies and time zones
• Capture lessons learned and improve future project delivery

Stakeholder Management & Reporting

• Act as the central coordination point for all project activities
• Build strong relationships across leadership and operational teams
• Deliver high-quality, concise reports and insights for decision-making
• Drive alignment across diverse stakeholders and functions

What We Are Looking For

Essential

• 5+ years of experience in project management or PMO roles
• At least 2 years in a PMO Lead / Head of PMO position
• Proven experience building or transforming a PMO function
• Strong track record managing multiple concurrent projects across geographies
• Excellent stakeholder management, including experience working with C-level executives
• Strong written and verbal English communication skills
• Based in Madrid

Preferred

• Certifications such as PMP, PRINCE2 Practitioner, or MSP
• Experience in a scale-up or entrepreneurial environment
• Exposure to ERP or TMS implementations
• Experience working with multicultural and distributed teams
• Familiarity with tools such as Monday.com, Asana, Jira, Smartsheet , or similar

What We Offer

• Location: Madrid, Spain (Hybrid)
• Contract Type: Freelance available for Part-time
• Start Date: Immediate / As soon as possible
• Reporting To: Deputy CEO