Administration & Operations Assistant - Costa del sol

Firm

Quorum Selección is currently managing a recruitment process for a fast‑growing international company based on the Costa del Sol that is developing an innovative shared‑ownership model for premium homes, mainly targeting the Nordic market.

Job Title

Administration & Operations Assistant – Benalmádena (Málaga), Costa del Sol.

Job Reference / Status

• Reference number: 984
• State: Abierto

Job description

• Accounting & Financial Control
  • Register and organise invoices and expenses
  • Prepare payment proposals and monitor due dates
  • Follow up on outstanding invoices
  • Maintain financial spreadsheets and internal trackers
  • Coordinate with the external accounting firm to ensure accurate tax reporting
• Administration & Documentation
  • Maintain organised legal and corporate records
  • Manage contracts, KYC documentation and agreements with partners
  • Ensure documentation remains structured, accessible and updated
• Communication & Operational Support
  • Draft professional emails in Spanish and English
  • Coordinate with accountants, lawyers, partners and internal teams
  • Provide administrative support across departments when required
• The role focuses on internal business operations and administration rather than customer service.

Profile

• Degree in Business Administration or a related field
• 3–5 years of experience in an administrative or office environment
• Basic understanding of accounting and financial concepts (VAT, invoices, etc.)
• Advanced Excel / Google Sheets
• Fluent Spanish and good professional English

Key competencies

• Highly organised and detail‑oriented
• Able to perform effectively during busy or high‑intensity periods
• Quick learner of new processes and tools
• Proactive and capable of working independently
• Interest in technology and the use of AI tools to improve efficiency