Software Operations Purchasing Specialist

Job Purpose

Software Operations department is part of the Tech Data Regional Innovation Business Services (RiBS) based in Barcelona. You will manage the procurement activities for software vendors and stakeholder relationships and also be part of a multi-cultural and dynamic group that is driving a digital transformation of our service. Our aim is to improve the day‑to‑day activities to be able to increase our partners’ satisfaction.

Accountabilities

Purchase order management

• Process purchase orders (create, modify, control and follow up) according to SLA’s and vendor specifics.
• Understand, apply and be aligned with the vendor's business licensing programs.
• Monitor license confirmations and ensure deliveries on time.
• Follow up of invoicing and solve price discrepancies.

Internal customer and vendor’s account management

• Daily regular management information to internal and external stakeholders as required, with responsibility for data integrity.
• Direct accountability for key metrics of specific vendor set.
• Identify, monitor and solve incidents.

Order quality analysis

• Provide analysis of order quality per vendor and country on a monthly basis.
• Strive for improvements, e‑commerce tools efficiency and drive changes for the assigned accounts.

Coordination with other areas/departments

• Coordinate with local teams and other RiBS departments to ensure a proper process performance and customer satisfaction.
• Own and manage through to completion any ad‑hoc projects as defined by the Software Operations Manager.

Knowledge Skills and Experience

Technical skills

• Experience with SAP and BW
• Experienced MS Office user (mainly MS Excel)
• Proficient English speaker (and optionally other languages German, French, Italian)
• Strong purchasing management and controlling skills with ability to understand and resolve problems

Soft skills

• Strong communication skills and customer‑oriented
• Analytical, organized, with ability to plan and juggle multiple priorities and maintain focus
• Ability to work under pressure
• Proactive and self‑motivated
• Effective teamwork with internal customers and stakeholders in problem solving
• Adaptation to a changing environment
• Flexibility on working hours (Q‑end, bank holidays etc.)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits

• Elective Benefits: Our programs are tailored to your country to best accommodate your lifestyle.
• Grow Your Career: Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on‑demand courses.
• Elevate Your Personal Well‑Being: Boost your financial, physical, and mental well‑being through seminars, events, and our global Life Empowerment Assistance Program.
• Diversity, Equity & Inclusion: It’s not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer‑to‑peer conversations, and equitable growth and development opportunities.
• Make the Most of our Global Organization: Network with other new co‑workers within your first 30 days through our onboarding program.
• Connect with Your Community: Participate in internal, peer‑led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.