CS Department Assistant

This position is at Barcelona Supercomputing Center

The selection process will be fully managed by Barcelona Supercomputing Center.

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**Reference:** 324_26_CS_CSOS_Assistant **Job title:** CS Department Assistant ### About BSC The Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain. It houses MareNostrum, one of the most powerful supercomputers in Europe, was a founding and hosting member of the former European HPC infrastructure PRACE (Partnership for Advanced Computing in Europe), and is now hosting entity for EuroHPC JU, the Joint Undertaking that leads large-scale investments and HPC provision in Europe. The mission of BSC is to research, develop and manage information technologies in order to facilitate scientific progress. BSC combines HPC service provision and R&D into both computer and computational science (life, earth and engineering sciences) under one roof, and currently has over 1000 staff from 60 countries. Look at the BSC experience: [BSC-CNS YouTube Channel](#) [Let's stay connected with BSC Folks!](#) We are particularly interested for this role in the strengths and lived experiences of women and underrepresented groups to help us avoid perpetuating biases and oversights in science and IT research. In instances of equal merit, the incorporation of the under-represented sex will be favoured. We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences. If you consider that you do not meet all the requirements, we encourage you to continue applying for the job offer. We value diversity of experiences and skills, and you could bring unique perspectives to our team. ### Context And Mission This role is primarily focused on providing administrative and organizational support to Area Directors, Group Leaders, and Activity Leaders within the CS Department, ensuring smooth coordination of their daily operations, logistics, and priorities. Beyond this core responsibility, the role also contributes to the overall functioning of the Department by supporting and coordinating key administrative and operational processes across teams. It further supports researchers across the Department, helping to maintain an efficient and well-organized working environment. The position is part of the CS Operational Support group, dedicated to delivering high-quality administrative support across the Department. ### Key Duties * Management of the schedule/calendar of Area Directors within the CS Department. * Comprehensive administrative support to Area Directors, including travel arrangements and expense reimbursements, organization of internal and external meetings, events, workshops and conferences, administrative support for projects, and visitor management. * Management and coordination of travel for Group Leaders and Activity Leaders, and subsequent preparation of payment settlements with the Finance Department. * General support to Group Leaders and Activity Leaders. * Coordination tasks, including document drafting and related administrative support. * Support for the overall organization and smooth operation of the CS Department, including the resolution of day-to-day operational issues.. ### Requirements * **Education** * Administrative Studies or equivalent (Professional Administrative/ Secretary Training 2nd Grade 2). * **Essential Knowledge and Professional Experience** * 1-3 years of administrative assistant experience. * Advanced level knowledge of Microsoft Office (PowerPoint, Excel, Outlook etc.) * Specific knowledge of development and management of research centers will be highly valued. * Experience coordinating meetings and organising events. * Experience coordinating and communicating with different teams. * **Additional Knowledge and Professional Experience** * Fluency in spoken and written English and Spanish, while fluency in other European languages will be also valued. * Master in Event Organization * **Competences** * Ability to organize and coordinate tasks * Ability to communicate effectively with messages aimed at multidisciplinary teams * Ability to solve issues which can improve the related process * Ability to take initiative and to work independently as well as in a team * Flexibility to adapt to variable workloads and changing priorities ### Conditions * The position will be located at BSC within the Computer Sciences Department * We offer a full-time contract (35h/week), a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, restaurant tickets, private health insurance, support to the relocation procedures * Duration: Open-ended contract due to technical and scientific activities linked to the project and budget duration * Holidays: 22 days of holidays + 6 personal days + 24th and 31st of December per our collective agreement * Salary: we offer a competitive salary commensurate with the qualifications and experience of the candidate and according to the cost of living in Barcelona * Starting date: July 26 ### Applications procedure and process All applications must be submitted via the BSC website and contain: * A full CV in English including contact details * A cover/motivation letter with a statement of interest in English, clearly specifying for which specific area and topics the applicant wishes to be considered. Additionally, two references for further contacts must be included. Applications without this document will not be considered. **Development of the recruitment process** The selection will be carried out through a competitive examination system ("Concurso-Oposición"). The recruitment process consists of two phases: * **Curriculum Analysis:** Evaluation of previous experience and/or scientific history, degree, training, and other professional information relevant to the position. - ***40 points*** * **Interview phase:** The highest-rated candidates at the curriculum level will be invited to the interview phase, conducted by the corresponding department and Human Resources. In this phase, technical competencies, knowledge, skills, and professional experience related to the position, as well as the required personal competencies, will be evaluated. - ***60 points.*** *A minimum of 30 points out of 60 must be obtained to be eligible for the position.* The recruitment panel will be composed of at least three people, ensuring at least 25% representation of women. In accordance with OTM-R principles, a gender-balanced recruitment panel is formed for each vacancy at the beginning of the process. After reviewing the content of the applications, the panel will begin the interviews, with at least one technical and one administrative interview. At a minimum, a personality questionnaire as well as a technical exercise will be conducted during the process. The panel will make a final decision, and all individuals who participated in the interview phase will receive feedback with details on the acceptance or rejection of their profile. At BSC, we seek continuous improvement in our recruitment processes. For any suggestions or comments/complaints about our recruitment processes, please contact recruitment [at] bsc [dot] es. For more information, please follow [this link.](#) ### Deadline The vacancy will remain open until a suitable candidate has been hired. Applications will be regularly reviewed and potential candidates will be contacted. ### OTM-R principles for selection processes BSC-CNS is committed to the principles of the Code of Conduct for the Recruitment of Researchers of the European Commission and the Open, Transparent and Merit-based Recruitment principles (OTM-R). This is applied for any potential candidate in all our processes, for example by creating gender-balanced recruitment panels and recognizing career breaks etc. BSC-CNS is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other basis protected by applicable state or local law. For more information follow [this link](#)

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