Bid Office Assistant

This position is at Indra

The selection process will be fully managed by Indra.

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# Bid Office Assistant Ubicación: Madrid, ES Perfil profesional: Desarrollo de Negocio (Minsait/ATM/Espacio/Defensa Experiencia requerida: Más de 2 años de experiencia Modalidad del puesto: ?️ **Indra Space – Leading the Next Generation of Space Systems** ? At Indra Space, we are on a mission to redefine the European space industry by delivering high-performance small satellite solutions for LEO missions. Our ambition? To become a leading company in end-to-end satellite systems, driving innovation in: * ? Position, Navigation & Timing (PNT) * ? Secure Communications * ? Earth Observation & ISR * ? Space Domain Awareness (SDA) and Space Traffic Management (STM) * ? Science & space exploration As the Space Business Unit of Indra Group, we combine cutting-edge technology with a full value chain approach—from satellite design and integration to ground segment and operations. With the integration of Deimos and strategic participation in Hispasat and Hisdesat, we are scaling Europe’s space autonomy and contributing to flagship programs like IRIS², Galileo, EGNOS, and Copernicus. ? **What We’re Looking For** We are looking for a Bid Office Specialist to support the preparation, coordination, and quality assurance of commercial proposals. The ideal candidate has experience in complex bid environments and plays a key transversal role supporting the Bid Manager and the offer team, ensuring compliance with customer requirements, internal processes, and risk and profitability criteria. ? **Key Responsibilities** * Define and maintain the documentary structure of bids, including volumes, deliverables, and compliance matrices. * Configure and manage collaborative work repositories, ensuring access control, traceability, and version control. * Plan and manage bid schedules, milestones, deliverables, and internal and external dependencies. * Coordinate information flow among technical, commercial, financial, legal, and procurement teams. * Support the Bid Manager in kick-off meetings, bid reviews, and overall bid organization. * Verify compliance with customer requirements (RFP/RFQ/ITT) and ensure consistency across technical, commercial, financial, and contractual volumes. * Apply corporate standards, templates, and presentation guidelines to all bid documentation. * Coordinate and validate inputs from partners and subcontractors, including required external deliverables. * Support administrative bid activities, including opportunity tracking and preparation of documentation for internal committees. * Assist in governance and risk control by collecting inputs from corporate functions and supporting internal approval processes. ? **Requirements** * University degree in Engineering, Business Administration, or equivalent. * Experience in preparation and management of complex bids, preferably in institutional or international environments. * Knowledge of bid management processes, including Go/No-Go decisions, reviews, and internal committees. * Experience in technical-commercial proposal development and document management. * Familiarity with collaborative tools and structured document repositories. * High level of professional English. * Strong organizational, planning, and coordination skills, with high attention to detail and deadline orientation. **What We Offer:** * ? Work Your Way: Flexible hours so you can balance life and work effortlessly. * ? Open Culture: Direct communication and a friendly environment where your voice matters. * ? Innovation at Its Core: Be part of groundbreaking projects with global impact. * ? People First: A collaborative team that supports and celebrates your success. * ? Career Acceleration: Continuous feedback and annual reviews to help you grow. * ? Stability You Can Trust: Long-term projects in a leading company with a future vision. * ? Global Reach: Your work will influence major international initiatives. * ✈️ Mobility Opportunities: Explore projects across Spain and beyond. * ? Lifelong Learning: Access Open University programs and 3,000+ Udemy for Business courses. **Your next big opportunity is here. Ready to make an impact? Apply today!**

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