Part- time Administrative Assistant (Ref. LAB/26/09)

Your Role & Our Team

IRB Barcelona is seeking a highly motivated and organised Administrative Assistant for a part-time position to support the Structural Bioinformatics and Network Biology Laboratory, led by Dr. Patrick Aloy. This role is essential to ensure the smooth functioning of the lab, by taking care of administrative and managerial tasks, coordinating purchasing and budgeting, and serving as the main liaison with central administrative departments. You will work closely with a dynamic and international team of scientists, contributing to cutting-edge biomedical research in drug discovery.

Key Responsibilities

• Coordination of daily administrative operations of the laboratory

• Oversight and tracking of project budgets, expense reports, and funding allocation

• Management of purchasing and procurement processes (orders, quotes, invoices)

• Liaising with IRB Administration to ensure compliance and smooth administrative workflows

• Support in grant writing and administration

• Organisation of meetings, events, and travel arrangements for lab members

• Supporting the onboarding of new lab members

Qualifications

Experience

• Experience as administrative assistant, research administration, or in academic or scientific settings
• Familiarity with managing budgets and supporting research project operations

Knowledge

• Understanding of public funding, grant preparation and reporting processes

Skills

• Excellent organisational and time-management skills
• High level of written and spoken English
• Ability to multitask, problem-solving, and work independently

Education

• Relevant training in administration, management, life sciences, or similar

You Might Also Have

• Bachelor’s degree in biomedical sciences or a related scientific discipline
• Experience with European-funded projects (e.g., Horizon Europe)
• Familiarity with Catalan research institutions and administrative processes

Benefits

• Part-time contract with flexible hours, either mornings or distributed as full days, depending on mutual agreement. Employed in compliance with Spanish legislation and regulations under a full-time contract.
• Employees receive the benefits of the Spanish Social Security system covering sickness, maternity/paternity leave and injuries at work.
• Competitive salary commensurate with experience and qualifications.
• International environment with nearly 500 researchers, technical and support staff from 45 countries.
• Continuous training offered to the community (research seminars, conferences, training in time management, scientific integrity, gender equality, health and safety, language courses and emotional wellbeing).
• Relocation and visa assistance provided for staff.

Fairness: Our recruitment is open, transparent and merit‑based, and all applicants compete on the same terms. We are an Equal Opportunity Employer and all qualified applicants are considered for employment without regard to race, colour, religion, age, sex, sexual orientation, gender identity, nationality, ethnic origin or disability.

IRB Barcelona endorses the Requirements and Principles of the European Charter for Researchers, the Code of Conduct for the Recruitment of Researchers, and the Open, Transparent, Merit‑based recruitment promoted by the European Commission and follows Equal Opportunities policies.