Groups & Events Executive

What we are looking for:

The Group & Events Executive is responsible of maintaining key attention on selling and meet team´s revenue goals through a warm and friendly contact with clients. He/ She participates actively in sales processes and effective “sales closings” with different techniques and plannings in order to meet the event wishes and expectations of clients as well as respecting the hotel’s feasibilities and direct manager’s guidelines.

The job of Groups & Events Executive is executed satisfactorily when:

• Constantly gather, understand and apply the knowledge of food, beverage, technical equipment and inter-departmental procedures to the sales and planning process with the client.
• Maintain an up-to-date planning information and communication records for easy reference in the sales and planning process.
• Effectively represent the Hotel in all telephone, written and personal contacts with potential, past and current clients with warm, professional yet friendly guest contact, an ever-present willingness to assist, and especially an obvious desire to welcome client business to the hotel.
• Follow up all enquiries within 24 hours of receipt and trace and follow up all past, potential and current client files on a regular basis.
• Prepare all information-sharing to the client and to other hotel departments precisely and thoroughly and update that information on a timely basis.
• Assume responsibility for all final preparations prior to the event and on the day of the event with the F&B Banqueting department team, to ensure client satisfaction in line with the details of the planning process.
• Complete all reports on a timely basis as requested by the Manager of Groups & Events.
• Maintain orderly event files recording all vital information on proper departmental forms should another team member be called upon to assist or should an issue following the event need to be substantiated.
• Assist other sales team members with overall team efforts to secure business and to produce all events to meet the expressed wishes and expectations of the client.
• To conduct sales calls with the team and set up appointments for personal sales calls and site inspections to all existing and potential accounts.
• To respond to all inquiries within 24 hours and to follow up to ensure the client has received the offer, information and clarify questions.

What you will find:

• Day-to-day operational facilities such as transport to the hotel, accommodation facilities, meals at the staff canteen during shift.
• Excellent working environment with a great, committed, and cohesive team to be part of and comfortable office with daylight and Es Vedra views.
• Career growth opportunities internally and internationally.
• Innovative tools to help you and your team perform their work.
• Part of Destination by Hyatt.

Requirements

The person we are looking for, must have the following qualities:

• EU Citizenship & Studies suitable for the position are required.
• Skills required: Customer care, organized, meticulous, carrying, adjustable, committed and creative.
• Result driven and fast learning capacity.
• Elegant grooming standards applicable to a lifestyle luxury hotel brand.
• Fluent in English, strong level of Spanish, any other language will be considered a plus.
• Knowledge and experience almost 2 years in 5-star hotels.
• Ability to work in a team and autonomously.
• Strong level in Microsoft Office programs and computer savvy.