Executive Assistant

Executive Assistant

Location: Madrid, M, ES

Company: Tradecorp International

Rovensa is a global leader of sustainable solutions for agriculture with a great history and an ambitious dream: to feed the planet by helping farmers to produce healthy and nutritious food for all, all over the world.

Safety, Empowerment, Ethics, Dedication and Striving are our SEEDS. It defines how we work every day, and the responsibility we all have towards our colleagues, our customers, our farmers, our business partners, and our planet.

We are determined to keep our SEEDS growing. We need the right people on our team - those that love what they do and strive to contribute to Rovensa’s mission.

So, if you enjoy working in a fast-paced environment, plant our SEEDS with us and grow along the way, while cultivating a better future for the next generations.

We are looking for a highly organized, proactive, and professional Executive Assistant to support the CEO and selected Board members.

This hybrid role combines executive, administrative, and personal support responsibilities, ensuring smooth day-to-day operations in a demanding and high-exposure environment.

You will act as a trusted partner, enabling effective time management, coordination, and execution at the highest level of the organization.

Your Responsibilities:

• Executive & Board Support
• Manage and optimize the CEO’s agenda, as well as provide coordination support to Board members.
• Organize and coordinate meetings, including preparation of materials, minutes, and follow-ups.
• Act as a liaison between the CEO, Board members, and internal/external stakeholders
• Prepare presentations, reports, and executive documentation.
• Agenda, Travel & Logistics Management
• Manage complex calendars, ensuring efficient prioritization of commitments.
• Coordinate business travel (flights, accommodation, itineraries) for the CEO and Board members.
• Handle reservations (restaurants, transport, etc.) ensuring a seamless experience.
• Administrative & Event Support
• Coordinate meeting logistics: room bookings, scheduling, and setup.
• Organize catering and provide support during meetings and corporate events.
• Manage expense reports, invoicing, and general administrative tasks.
• Support internal initiatives and special projects led by the CEO.
• Personal Assistance
• Provide support on selected personal matters of the CEO (agenda coordination, appointments, logistics, etc.)
• Ensure smooth alignment between professional and personal priorities.

The Talent We Are Looking For:

• +7 years minimum of experience as Executive Assistant or Senior Administrative Assistant supporting C-level executives.
• Proven experience in high-demanding, fast-paced environments.
• Strong organizational and multitasking skills with excellent attention to detail.
• High level of professionalism and ability to handle sensitive information.
• Proactive mindset with strong anticipation and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Ability to work with autonomy and high ownership.
• Advanced MS Office skills (Outlook, PowerPoint, Excel).
• SAP valuable.
• Fluent English (C1 or above) is required;
• Flexible, adaptable, and service-oriented.

What We Offer :

• Health insurance for you and you can also include your family with a discounted quote.
• Life insurance.
• Ticket restaurant to expense your meals and you will also have coffee, fruit and breakfast available at the office.
• Nursery allowance through flexible retribution & more benefits.
• Discounts through myrovensaclub.
• A high-visibility role working closely with top leadership.
• International and dynamic environment.

If you are a proactive, reliable professional who enjoys working in demanding environments and being a key enabler for leadership, we would love to hear from you.

Apply now and join us!

Rovensa Group is an equal‑opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Rovensa Group makes hiring decisions based on qualifications, merit, and business needs at the time. Please note that, for equity compliance purposes, sometimes and depending on the jurisdiction, our Group follows specific criteria related to hiring processes, when mandatory. Therefore, we are aware of our local duties, worldwide – feel free to consult your local laws and ask any questions to our HR representatives.