Assistant, Adjunct and Visting Faculty Office (temporary)

Overview

Are you interested in joining a dynamic and international team of professionals to transform education? IE University’s Adjunct and Visiting Faculty Department is looking for an Assistant (Temporary) to join its team!

The Adjunct and Visiting Faculty Department is the first point of contact for Adjunct and Visiting professors at IE, and its main mission is to ensure their smooth integration in the university and to contribute to the achievement of an excellent teaching experience.

The assistant will give support to the Vice Dean and professors and work with other team members to carry out all the administrative tasks related to the successful performance of the department.

We are looking for a person to join a full-time position in Madrid - IE Tower . This is a temporary contract to cover a medical leave.

Values

• Cultivate the humanistic approach.
• Empower your entrepreneurial spirit.
• Cherish the diversity of people, mind, and experience.
• Drive innovation with a proactive mindset.

Responsibilities

• Schedule meetings and book classrooms.
• Book and arrange travel, transport, and accommodation.
• Organize and support events (online and in-person), conferences, catering, and meetings.
• Manage databases and filing systems.
• Process suppliers, reimbursements, and expense reports and follow up with Payments Administration.
• Compile and update databases with professor information.
• Prepare and distribute documents and photocopies.
• Translate materials.
• Handle internal mail logistics.
• Support the Faculty Web page.
• Perform any other activity required by the department.

Qualifications

• Fluent in English and Spanish (written and spoken).
• Proficient in Microsoft Office.
• Bachelor’s degree/Master’s (preferably).
• Team‑work skills and problem‑solving skills.
• Good communication skills, ability to prioritize and multitask.
• Organization skills, detail‑oriented, positive, can‑do attitude.
• Trustworthy, accountable, punctual.

At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.