Front Desk Coordinator & Admin Support - Shopping Center

Sonae Sierra is an international retail real estate company dedicated to delivering solutions to meet our client’s ambitions. We develop, manage and invest in sustainable retail assets and provide services for clients in geographies as diverse as Europe, South America, North Africa and Asia, while creating shared value for our business and society.
We work with enthusiasm, perseverance and boldness in an ever-changing environment. In our learning culture you will find multiple opportunities to develop yourself. Join us in shaping the future of retail real estate.

We are currently looking for a new member for the Human Resources team to join us in the position of Secretary / Receptionist .

Working Place: Sonae Sierra's Central Offices in Spain

Experience:
Work Experience :Provenexperience as aReceptionist, Secretary, or in a similaradministrative role (typically 1–2 years).

Language & Technical Skills:
Software Proficiency: Expertknowledge ofMicrosoft Office Suite(Word, Excel, Outlook,PowerPoint) and scheduling tools.
Office Equipment :Familiaritywith multi-line phone systems, scanners, printers…
English Proficiency :B2Level (Upper-Intermediate)required. Must be able to maintainfluent conversations, write professional emails, and understand complexinstructions in English.

Core Competencies (Soft Skills):
Communication :Exceptionalverbal and writtencommunication skillsfor professional interactionwith clients and staff.
Organization :Superiortime-management and multitaskingabilities tohandle competing priorities from the secretary pool.
Discretion :Ability to handlesensitive information with a high level ofconfidentiality and professionalism.
Customer Service :Afriendly, proactive, and patientdemeanor, evenunder pressure.
Key Responsibilities:
Front Desk Management :Greetvisitors, manage the sign-in process, and direct guests to the appropriateperson or department.
Call Handling :Answer, screen,and route incoming calls using a multi-line phone system; take accuratemessages when necessary.
Administrative Support (Pool) :Executea variety of tasks for different teams, including data entry, filing,photocopying, preparing reports or correspondence, expenses report /Corporate Carrd (VISAS),…
Calendar & Meeting Coordination :Schedule appointments, book meeting rooms, and assist inorganizing company events or travel arrangements.
Mail & Logistics :Receive,sort, and distribute daily mail and deliveries; manage outgoing courierservices.
Office Maintenance :Monitorand order office supplies, ensuring the reception area and sharedworkspaces remain tidy and professional.
If this sounds like the kind of challenge you would enjoy, we’d love to hear from you!#J-18808-Ljbffr