Regulatory Data and Documentation Specialist

Regulatory Data and Documentation Specialist

Location: Barcelona, ES, 08902

Team: Research and Development

Job type: Temporary

Puig is a major player in the worldwide fashion and beauty industry. We have a wide portfolio of well-known luxury brands across fashion, fragrance, makeup, skincare, and wellness. Founded more than 100 years ago, Puig is a family‑owned company with a long‑term commitment to our brands and stakeholders.

The Opportunity

We are looking for a highly organized and detail‑oriented junior profile to support Regulatory Affairs operations, with a strong focus on documentation management and regulatory data maintenance.

This role is primarily administrative and data-driven, ensuring that regulatory information and technical documentation are accurate, complete, traceable, and properly maintained within internal systems.

It is an excellent opportunity for a junior professional who is interested in gaining exposure to Regulatory Affairs in the cosmetics industry, while working in a role that requires rigour, structure, and strong attention to detail.

What you’ll get to do

Documentation Management & Administrative Support

• Request and collect regulatory and technical documentation from suppliers and third‑party manufacturers
• Verify that documentation is complete, consistent, and aligned with internal requirements
• Classify, archive, and maintain documents in internal systems following established procedures
• Ensure traceability, version control, and proper documentation lifecycle management
• Act as a point of coordination with internal stakeholders to follow up on missing or incomplete documentation

Regulatory Data Maintenance & Systems

• Enter, update, and maintain data in internal regulatory databases and systems
• Ensure data accuracy, consistency, and integrity across platforms
• Perform regular data quality checks to identify gaps, inconsistencies, or duplications
• Support system updates, data clean‑up activities, and continuous improvement of data quality
• Contribute to audit readiness by ensuring documentation is complete, structured, and easily retrievable

We’d love to meet you if you have

Education & Background

• Degree or vocational training in Administration, Data Management, or similar
• A first exposure to Regulatory Affairs or Compliance is a plus

Skills

• Strong organizational skills and exceptional attention to detail
• Ability to manage large volumes of data and documentation with precision
• Comfortable working with Excel and digital tools/databases
• Ability to follow structured processes and ensure data traceability and consistency
• Good communication skills to interact with internal teams and external partners
• Fluent in Spanish and English

Mindset

• Reliable, rigorous, and highly detail‑oriented
• Comfortable performing structured and repetitive tasks requiring high accuracy
• Strong sense of ownership and accountability for data quality
• Service‑oriented, with a proactive approach to supporting teams
• Interest in process improvement, data governance, and operational excellence

A few things you’ll love about us

• An entrepreneurial, creative and welcoming work culture
• A range of learning and development opportunities
• An international company with plenty of opportunities to grow
• A competitive compensation & benefits package

Puig is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law.